Tips To Be More Productive

productivity, growth, increase, income

What’s up ? This is THE stephane ANDRE !!! I heard Olivier Roland’s tips and I learned some good stuff.

You know, sometimes I worked all day like crazy and at the end of the day, I felt like I haven’t progressed. Maybe you have already experienced this? That’s why I’m always learning new things to be as productive as possible. There are 2 books that help improve productivity and time management, it’s “Getting Things Done” and “Cut To The Chase” .

Here are tips from these 2 books to improve all this.

If a task can be done in less than 2 minutes, do it right away

Immediately make a task that requires less than 2 minutes has several benefits:

  1. Adding a task on your To-do list requires less than 2 minutes, it’s the same number of minutes as for a task that can be done right away.
  2. It’s more efficient to add the task that require more than 2 minutes on the To-do list, otherwise this list will be endless and unmanageable.
  3. Don’t make a task that requires less than 2 minutes right away can have disproportionate consequences in relation to the time needed to achieve it (like sending a confirmation or cancellation message).

So remember, if this task takes less than 2 minutes, do it now.

Warning

Sometimes you have to plan moments to focus only on a task or an important project. These specific moments shouldn’t be interrupted, even by a task than requires less than 2 minutes.

Try it so you don’t have any insomnia

Insomnia reduce productivity. Often the source of insomnia is malaise, bad mood, stress, poor sleep hygiene, etc. Insomnia can have serious consequences in the relation with others and can also cause road accidents, drowsiness, memory loss, absenteeism and the list goes on.

For chronic insomnia, it’s advisable to see a doctor for treatment. For transient insomnia (up to 3 months), there is an tip to free your spirit of thoughts that obsesses you.

Put a paper and a pen next to your bed. When you have a thought that obsesses you, you write it on the paper and beside you write the action you have to do to erase this thought.

Here is 2 example:

  • If the thought is: “I have to send a quote to this client”. You note on the paper: “Client quote => Look for supplier prices”.
  • If the thought is: “I have to lose weight”, you note “Lose weight => Look for a personal trainer”.

As you write down your thoughts and the action you should take, you should feel more peaceful.

Have an attitude “Let’s go see”

Sometimes, going on the field can help you learn more than analyze data on your computer. So the next time there is a problem, go see for yourself on the field. This may allow you to have ideas for finding a solution more quickly.

Don’t use a foul language in the workplace

foul, language,

It may sound like grandparent’s advice but it’s common sense. When you use a foul language, you can offend a person without knowing it. A person who doesn’t feel offended in the workplace is a serene and productive person. An offended person doesn’t want to work and wants to find another job. Many entrepreneurs have lost talented people because of their foul language without knowing it.

Not using foul language avoids conflict and difficult situations to manage.

When you do something, ask yourself why you do it

Often we do things out of habit, without wondering if it’s worth doing. This can waste time and energy and it would be better to stop doing this task or delegate it.

So regularly, ask yourself this question: “What happens if I delete this task?”. If the answer is nothing, stop doing this task. If the answer is something else, look if you can delegate this task.

Do it

No matter what dream you have, do it realize in your life. Here is a quote from Goethe: “Boldness has genius, power, and magic in it”.

Close the loop

has anyone ever told you, “Well call you back if there’s a problem”. And 2 week later you have no news and you wonder if everything works well. I know there is this quote: “No news is good news” but it’s frustrating t be in uncertainty. When a person doesn’t close the loop, it leaves others waiting and this can complicate relations. Don’t be like these people, stay in touch to avoid complicated situations.

Don’t let your smartphone become your master

With new technologies, we can stay in touch 24h/24h. But that’s not a reason for every smartphone notifications to be a priority. Sometimes I see people, every time there is a notification, they take their smartphone as if it was the end of the world. No matter where they’re and no matter what they do.

Define time slots and limits for the use of new technologies. Turn them off when you need to be focused for a task or meeting. Let others know that you no longer look at your emails and messages after a certain hour or weekends.

With that, you create a clear border between the moment you work and your private moments. It allows you to destress.

Personally, I turned off the sound for notifications from my smartphone. It’s really cool to do that, I’m more serene.

Save your computer file regularly

There are 2 types of users:

  • Who often back up
  • Who don’t back up until the day they lose important data

Losing files on a job you’ve been working on for months is very annoying. So backup often and take advantage to make copies at different locations (such as an external hard drive). With Cloud, you also have access to Google Drive and Dropbox which are very effective. Better to save than not enough.

Subscribe to my newsletter and share this article if you think it can help someone you know. Thank you.

-Steph

Chi-Square Test With More Than 2 Categories

tableau chi square test

I have just enrolled in a Data Science course on Udemy  and I learned good stuff.

In this article, we will do a Chi-square test with more than 2 categories. We will use the A/B test « Country » which has 3 categories which corresponds to 3 countries : German, Spain and France. Select « Gender Actual » tab, make a copy with a right-click and select « Duplicate ».

tableau chi square test

Name the tab « Gender Actual (2) » by « Country Actual ».

tableau chi square test

In « Dimensions », move the variable « Geography » over « Gender » in « Columns » to replace « Gender » with « Geography ».

tableau chi square test

tableau chi square test

Here’s how to do an A/B statistical test when there are 3 categories. We’ll start with the classic method and then I’ll show you another way to do Chi-square test with any number of categories.

Let’s start with the classical method. In this case, there are 3 categories so we can’t use the online tool of the previous article. In the previous article we used an online tool with only 2 categories « Sample1 » and « Sample2 ». That’s why we’re going to use another online tool, click here  .

tableau chi square test

In this online tool, we can enter the values without using the total values. That is, we enter only the number of observations in each category. We simply need to enter the values that are on our A/B test. And I’m going to show you how to turn our A/B test into a table. In this way, it will be easier to enter the values in the online tool without making any mistakes.

Go to the « Show me » tool at the top right.

tableau chi square test

Click on « text tables »

tableau chi square test

tableau chi square test

Click on « Swap Rows ans Columns » button.

tableau chi square test

tableau chi square test

Cool, now you have a table arranged in exactly the same way as the online tool.

In the online tool, we will select 2 rows and 3 columns.

tableau chi square test

As we have 3 categories and 2 possible results, we enter our values exactly as in the table we just created on Tableau.

tableau chi square test

Perfect, our table is ready. You can click on the « Calculate » button.

tableau chi square test

tableau chi square test

As you can see, we observe the same thing as the other online tool. There is our indicator « p » value which is less than 5%. Which means there is a meaning.

tableau chi square test

This statistical significance means that these results are valid for the total number of the bank’s clients and not just for the sample of 10 000 clients. We observe similar differences with A/B test « Country » whose results are based solely on the sample of 10 000 clients. We can conclude that in the total number of the bank’s clients, it’s the clients in Germany who are more likely to leave the bank. This is how we do things cleanly.

You saw, this online tool limited by 5 by 5 tables so you can’t use this tool when you have 6 categories or more. But fortunately it’s possible to do Chi-square test with any number of categories. It’s a special method and for you to understand that, I’ll give you a theoretical explanation.

Here we have 3 countries : German, Spain and France.

tableau chi square test

What we’re trying to compare is the clients number leaving the bank in each of these countries.

tableau chi square test

With our basic A/B test based on a sample of 10 000 clients, we obtained 16% for France, 32% for Germany and 17% for Spain. Now the question is : « Do we observe the same results on the total clients number of the bank ? », it means : « In general, does the country have a significant effect on the clients number leaving bank ? ». Germany has the largest number of clients leaving the bank so the idea is : « Why would we need to compare the 3 countries at the same time ? ».

tableau chi square test

If we do an A/B test statistical test with Germany and France and we get a significant difference in the clients number leaving the bank between these 2 countries, then that would mean that in general, the country has a significant effect on the clients number who bank. Indeed, if we find by comparing Germany and France that the Germans are more likely to leave the bank than the French, we can consider that Spain will not change anything. Germans will always be more likely to leave the bank than the French. Maybe there will be a different relationship between Germany and Spain but there will always be a statistically significant difference between France and Germany with a larger number of clients leaving the bank in Germany than France.

Here is a way to confirm that this logic is true. There is a test and the participants of this test are German, Spanish and French. Imagine that this test was done without looking at what is happening in Spain. Now you get the result and you ask yourself the question : « Would the results changed if you added Spain ? ». The answer is « no » because there is no interdependence between Germany, Spain and France. That is, the decision to leave the bank in France and Germany doesn’t depend on Spain. And therefore, it’s quite correct to separate the categories by putting 1 aside to compare the 2 others. And as now we have 2 categories, we can do a Chi-square test with the online tool that we used in the previous article.

So let’s go back to our worksheet and put a country aside to compare only 2 countries. Select « Country » tab.

tableau chi square test

What we observe is that the difference between Spain and France is very small, so it wouldn’t be interesting to do a Chi-square test between Spain and France. It’s more interesting to do a Chi-square test between Germany and France and to prove that there is a statistically significant difference between these 2 countries. This will be enough to conclude that the country has a statistically significant impact on the clients number who leave the bank.

Selects « Country Actual » tab.

tableau chi square test

We will use the online tool of the previous article, click here  .

We will make a copy of « Country Actual » to have a bar chart with absolute values. Select « Country Actual », right-click and select « Duplicate ».

tableau chi square test

In « Show Me », select « horizontal bars ».

tableau chi square test

tableau chi square test

Removes « SUM (Number of Records )» from « Columns » and removes « Exited » and « Geography » from « Rows ».

tableau chi square test

tableau chi square test

In « Dimensions », move « Geography » in « Columns ».

tableau chi square test

tableau chi square test

In « Measures », move « Number of Records » to « Rows ».

tableau chi square test

tableau chi square test

In « Measures », move « SUM(Number of Records) » in « Label ».

tableau chi square test

tableau chi square test

In « Dimensions », move « Exited » in « Label ».

tableau chi square test

tableau chi square test

In « Dimensions », move « Exited » in « Colors ».

tableau chi square test

tableau chi square test

We also need total absolute values, which means the total number of men and women. There is a very fast way to get that. Right-click on the vertical axis and select « Add Reference Line ».

tableau chi square test

Then in « Value », click on the drop-down on the right and select « Sum » to have the total sum of the observations.

tableau chi square test

And in « Scope », you select « Per Cell » option to specify that you want the total sums for each category, male and female.

tableau chi square test

Now, we have the total sum at the top of the bars. We will modify labels to have the absolute values. In « Label », we will change « Computation » to « Value » and click on the « OK » button.

tableau chi square test

tableau chi square test

tableau chi square test

Here’s how to enter the data :

For « Sample1 » in #success, you enter 810 because there are 810 people who left the bank. For « Sample1 » in #trials, you enter 5014 because there are 5014 people in total.

For « Sample2 » in #success, you enter 814 because there are 814 people who left the bank. For « Sample2 » in #trials, you enter 2509 because there are 2509 people in total.

tableau chi square test

Here is the verdict : « Sample2 is more successful ». « Sample2 » corresponds to German’s clients and #success is :« yes, the client left the bank ». This verdict means that of all the clients from German are more likely to leave the bank than clients from France. And look, there is something important, it’s « p<0.001 ». This means that the « p » is strictly less than 0.001. As you can see, « p » value is very small, which concludes that the tests are statistically significant.

Ooh, there’s another thing I wanted to show you with the tab « age » with the 2 bar charts in parallel.

tableau chi square test

As you can see, there are many categories (more than 5) because each category corresponds to a 5-year ago group with clients of the bank aged from 15 to 90 years old. This is a lot of comparison but it would be a good exercise for you to find what are the 2 categories to compare that shows that there is a significant statistic difference.

I give you a hint, compare slices from 50 to 54 years old or from 35 to 39 years olds. In fact, you should compare all peer categories where you observe difference on this basic A/B test. Do a basic A/B test with absolutes values. Then do a Chi-square test to check if the difference is statistically significant, I mean, if the result is valid for the total number of bank’s clients.

This is a way to statistically validate the insights we see onTableau. You see, it’s not very difficult and it’s effective. Here is a way to find insights on Tableau and validate them.

Subscribe to my newsletter and share this article if you think it can help someone you know. Thank you.

-Steph

Create Bins and View Distributions

tableau, bins, bar, chart, distribution, age, data, science

I have just enrolled in a Data Science course on Udemy  and I learned good stuff.

It’s cool, you finished the 1st part. Now we’re going to do more deep Data Mining analysis with this bank’s dataset.

tableau, bins, bar, chart, distribution, age, data, science

To make these analyzes more deep, we’ll create a more statistical approach.

To do that we will create a new tab.

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

For this new tab, we want to understand how client distributed according to their age. Is there a majority of young or old people ?

tableau, bins, bar, chart, distribution, age, data, science

Move the variable « Age » in « Columns ».

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

As we want to see the distribution of client ages, we need to use the variable « Number of Records » to see the number of observations. Move the variable « Number of Record » to « Rows ».

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

Boom, we have a chart but there is only one point on the top right. What happened is that Tableau took the sum of the ages of all the bank’s clients and the sum of all the « Number of Records », it means the total number of clients, 10 000 clients.

We’ll find a solution but before we’ll change the format to better see the chart. Right-click in the middle of the chart and select « Format ».

tableau, bins, bar, chart, distribution, age, data, science

For the font’s size, select « 12 ».

tableau, bins, bar, chart, distribution, age, data, science

Here you can see that the total age is 39 218 but that’s not what we’re looking for. What we want to see is the number of clients for each age.

I’ll explain what’s going on. We took the aggregated sums of our variables. Aggregate means that we took the total sum of the variable for each category. We added the ages but in fact we want to see the total number of observations for each age separately.

To have that, just click on the arrow in « SUM(Age) » in « Columns ».

tableau, bins, bar, chart, distribution, age, data, science

Then select « Dimensions »

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

You see, Tableau doesn’t take the aggregated sum of ages but it takes ages separately. We have a curve that shows us the continuous distribution of our clients ages. That is to say, for each age, the curve gives is the number of clients of this age.

We’ll look at the dataset. Right-click on « Churn Modelling » and select « View Data… ».

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

There is window that appears that shows us the data in detail. If you scroll to the right, you will find the column « Age ».

tableau, bins, bar, chart, distribution, age, data, science

We see that the ages rounded. As all ages rounded, Tableau is able to group clients by age. By positioning the mouse on the curve, we can see that there are 200 clients who are 26 years old.

tableau, bins, bar, chart, distribution, age, data, science

If in the dataset, ages weren’t rounded, you would have seen clients with 26.5 or 26.3 years. It would create a lot of irregularity, there would be plenty of spikes with lots of variations.

Oooooh look, there is a variation that isn’t normal.

tableau, bins, bar, chart, distribution, age, data, science

Let’s analyze it in detail. Around this peak, we see that there are 348 clients who are 29 years old.

tableau, bins, bar, chart, distribution, age, data, science

Here, 404 clients who are 31 years old.

tableau, bins, bar, chart, distribution, age, data, science

And this peak down that shows us that there are 327 clients who are 30 years old.

tableau, bins, bar, chart, distribution, age, data, science

How to explain this irregularity ? It’s possible that many people of 29 years old are about to turn 30 years old and many people of 31 years old who just had 31 years old. It’s chance that make us have inaccuracies. You may have other inaccuracies if you data isn’t precise and rounded. In our case, the ages are rounded but we want to get rid of our small irregularity that we see on our curve.

There is way to see our distribution without our irregularities, it’s « bins ». « Bins » consists of grouping the information into different categories. That is we’re going to regroup our clients in different age groups.

Right-click on « Age » in « Measures ». Select « Create » and select « Bins… ».

tableau, bins, bar, chart, distribution, age, data, science

A window appears. We’ll group our clients in 5-years increments. In « Size of bins », write « 5 » and click on the « OK » button.

tableau, bins, bar, chart, distribution, age, data, science

As you can see, the variable « Age » has remained in « Measures » but there is a new variable in « Dimensions ».This is the variable we created « Age(bins) ».

tableau, bins, bar, chart, distribution, age, data, science

Our « Age(bins) » variable was correctly placed in « Dimensions » because it is a category variable because each category corresponds to a 5-year age group.

For example, one category is 20 to 24 age group. Now we’ll create a new distribution based on « bins ».

To do that, we’ll remove the variable « Age » from « Columns » with a click and drag outside.

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

You move the variable « Age(bins) » from « Dimensions » to « Columns ».

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

Note

In this case, it’s not possible to directly replace « Age » by « Age(bins) » over « Age » on « Columns ». This is because « Age » is a measure and « Age(bins) is a dimension.

That’s nice distribution, it’s usually the type of distribution (chart) we see in economics or mathematics. The difference with the old chart is that this chart is discrete. This chart is discrete because the clients grouped by age group while the previous chart was continuous.

On this distribution (chart), each bar corresponds to an age range. For example, this bar corresponds to the 25-29 age group.

tableau, bins, bar, chart, distribution, age, data, science

Now, we’ll change the colors.

In « Row », move « SUM(Number of Record) » while holding down the « Ctrl » or « Command » key on your keyboard to « Colors ».

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

We get our distribution in blue but we’ll change the color to red. Click on « Colors » and click on « Edit Colors »

tableau, bins, bar, chart, distribution, age, data, science

In the window that appears, click on the blue square on the right to display the color pallet.

tableau, bins, bar, chart, distribution, age, data, science

Select the red color and click on the « OK » button.

tableau, bins, bar, chart, distribution, age, data, science

Click on the « OK » button of the « Edit Colors » window.

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

To facilitate the reading of the bar chart, we’ll add the number of clients in each age group. In « Row », move « SUM (Number of Record) » while holding the « Ctrl » or « Command » key on your keyboard to « Label ».

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

That’s it, we can see how many clients there are in each age group.

We see that the dominant bar is the 35-39 age bracket and the second dominant bar is the 30-34 age bracket. Overall, we can see that most clients are between 25 and 40 years old, which seems consistent.

On our bar chart, we have absolute values. We’ll replace that with percentages. Click in the little arrow in « SUM(Number of Records) » in « Label » and you select « Add Table Calculation… » but I’ll show you another way to do it.

tableau, bins, bar, chart, distribution, age, data, science

Instead of clicking « Add Table Calculation… », click on « Quick Table Calculation » and select « Percent of total ».

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

It’s cool, we have the exact percentage of people in each age bracket. Now, we can see that in the 25 to 40 age group, we have 20 + 23 +17= 60% of clients.

I’ll show you one last thing.You can change the size of the slices easily, just click on « Age(bins) » and select « Edit ».

tableau, bins, bar, chart, distribution, age, data, science

In the windows, you can change the size of the slices (bins). Put « 10 » instead of « 5 » to get 10-years slices. Click on the « OK » button.

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

Now, we have a distibution with fewer slices and the dominant slice is 30 to 39 years old.

Well, it was just to show you how to change the size of bins. To go back to the old distribution with the 5-years slices, click on « Back » button.

tableau, bins, bar, chart, distribution, age, data, science

tableau, bins, bar, chart, distribution, age, data, science

As you can see, the values on bars are in percentages but the values on the axis are in absolutes values. Here is an exercise that I ask you to do : « Put the values of the axis in percentage ». I’ll give you the answer the next article.

Share this article if you think if can help someone you know.Thank you.

-Steph

Connect Tableau Public To A CSV File

tableau connect file csv data science

I have just enrolled in a Data Science course on Udemy  and I learned good stuff.

After downloading the file « OfficeSupplies.csv », you will open this file with Tableau. When you open Tableau, there is a « Connect » column :

tableau connect file csv data science

Click on « Text File » and open the file « OfficeSupplies.csv » :

tableau connect file csv data science

The connection manager appears for this source file :

tableau connect file csv data science

At the top left, there is « Connect » where the file is located and below it, there is « File » with 1 file. There is 1 file because you imported 1 file. I’ll show you later how to import several files of the same type.

tableau connect file csv data science

In the center, there is a window with the files you connected. And it’s possible to connect several files.

tableau connect file csv data science

For exemple, if you do a drag and drop here, Tableau will try to connect these 2 files.

tableau connect file csv data science

You can work with data comes from several differents files, different tables from different CSV files. We’ll see that later.

At the bottom, there is a preview of the file with columns and rows. Colums « Order Date », « Region », « Rep » and « Items » identified as data in text format. Columns « Units » et « Unit Price » identified as data in number format.

tableau connect file csv data science

Now you’re gonna go on the dashboard. To access it, click here.

tableau connect file csv data science

Here is the dashboard. 

tableau connect file csv data science

We will discuss the various function in more detail in the next section.

Now, I just want to show you that we have « Data » column with our source file.

tableau connect file csv data science

If you do a right-click and click on « View Data », you see the data as in the previous window.

tableau connect file csv data science

tableau connect file csv data science

You’ve seen, it’s simple to connect a source file to Tableau.

Wait, I’ll show you how you can connect more source files. Click here to return to the connection manager where you can connect several different files.

tableau connect file csv data science

Of if you want to stay on the dashboard, you can click on the top left on « Data » then « New Data Source ».

tableau connect file csv data science

Or click on this icon on the dashboard. Here are the files types you can connect to Tableau

tableau connect file csv data science

What is interesting with the « Statistical File » is that we can connect files type SAS, SPSS and R.

tableau connect file csv data science

We have access to different server with OData and others.

tableau connect file csv data science

It’s perfect, now you can connect a data source to Tableau and you’ll see later how to connect data faster.

Share this article if you think it can help someone you know. Thank you.

-Steph