Tips To Be More Productive

productivity, growth, increase, income

What’s up ? This is THE stephane ANDRE !!! I heard Olivier Roland’s tips and I learned some good stuff.

You know, sometimes I worked all day like crazy and at the end of the day, I felt like I haven’t progressed. Maybe you have already experienced this? That’s why I’m always learning new things to be as productive as possible. There are 2 books that help improve productivity and time management, it’s “Getting Things Done” and “Cut To The Chase” .

Here are tips from these 2 books to improve all this.

If a task can be done in less than 2 minutes, do it right away

Immediately make a task that requires less than 2 minutes has several benefits:

  1. Adding a task on your To-do list requires less than 2 minutes, it’s the same number of minutes as for a task that can be done right away.
  2. It’s more efficient to add the task that require more than 2 minutes on the To-do list, otherwise this list will be endless and unmanageable.
  3. Don’t make a task that requires less than 2 minutes right away can have disproportionate consequences in relation to the time needed to achieve it (like sending a confirmation or cancellation message).

So remember, if this task takes less than 2 minutes, do it now.

Warning

Sometimes you have to plan moments to focus only on a task or an important project. These specific moments shouldn’t be interrupted, even by a task than requires less than 2 minutes.

Try it so you don’t have any insomnia

Insomnia reduce productivity. Often the source of insomnia is malaise, bad mood, stress, poor sleep hygiene, etc. Insomnia can have serious consequences in the relation with others and can also cause road accidents, drowsiness, memory loss, absenteeism and the list goes on.

For chronic insomnia, it’s advisable to see a doctor for treatment. For transient insomnia (up to 3 months), there is an tip to free your spirit of thoughts that obsesses you.

Put a paper and a pen next to your bed. When you have a thought that obsesses you, you write it on the paper and beside you write the action you have to do to erase this thought.

Here is 2 example:

  • If the thought is: “I have to send a quote to this client”. You note on the paper: “Client quote => Look for supplier prices”.
  • If the thought is: “I have to lose weight”, you note “Lose weight => Look for a personal trainer”.

As you write down your thoughts and the action you should take, you should feel more peaceful.

Have an attitude “Let’s go see”

Sometimes, going on the field can help you learn more than analyze data on your computer. So the next time there is a problem, go see for yourself on the field. This may allow you to have ideas for finding a solution more quickly.

Don’t use a foul language in the workplace

foul, language,

It may sound like grandparent’s advice but it’s common sense. When you use a foul language, you can offend a person without knowing it. A person who doesn’t feel offended in the workplace is a serene and productive person. An offended person doesn’t want to work and wants to find another job. Many entrepreneurs have lost talented people because of their foul language without knowing it.

Not using foul language avoids conflict and difficult situations to manage.

When you do something, ask yourself why you do it

Often we do things out of habit, without wondering if it’s worth doing. This can waste time and energy and it would be better to stop doing this task or delegate it.

So regularly, ask yourself this question: “What happens if I delete this task?”. If the answer is nothing, stop doing this task. If the answer is something else, look if you can delegate this task.

Do it

No matter what dream you have, do it realize in your life. Here is a quote from Goethe: “Boldness has genius, power, and magic in it”.

Close the loop

has anyone ever told you, “Well call you back if there’s a problem”. And 2 week later you have no news and you wonder if everything works well. I know there is this quote: “No news is good news” but it’s frustrating t be in uncertainty. When a person doesn’t close the loop, it leaves others waiting and this can complicate relations. Don’t be like these people, stay in touch to avoid complicated situations.

Don’t let your smartphone become your master

With new technologies, we can stay in touch 24h/24h. But that’s not a reason for every smartphone notifications to be a priority. Sometimes I see people, every time there is a notification, they take their smartphone as if it was the end of the world. No matter where they’re and no matter what they do.

Define time slots and limits for the use of new technologies. Turn them off when you need to be focused for a task or meeting. Let others know that you no longer look at your emails and messages after a certain hour or weekends.

With that, you create a clear border between the moment you work and your private moments. It allows you to destress.

Personally, I turned off the sound for notifications from my smartphone. It’s really cool to do that, I’m more serene.

Save your computer file regularly

There are 2 types of users:

  • Who often back up
  • Who don’t back up until the day they lose important data

Losing files on a job you’ve been working on for months is very annoying. So backup often and take advantage to make copies at different locations (such as an external hard drive). With Cloud, you also have access to Google Drive and Dropbox which are very effective. Better to save than not enough.

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-Steph

3 Things To Be More Productive

more productive

I watched an Olivier Roland’s video  and there is good stuff.

There 3 things to boost your productivity

Mirror

mirror

Have a mirror on your desk. Some scientific studies show when we have a mirror next to us, we have a greater probability to take good decisions to reach our goals. For exemple, if you want to lose weights, you will eat healthy foods rather than junk foods when you have a mirror in front of you.

In fact, we don’t know why it works but there is a theory like what we have more conscious of ourselves and we have more guilt and shame when we didn’t resist to a bad temptation.

Have a productivity system

productivity sytem

Like in every domains, there is methods more efficient than others to be more productive. It’s better to have a productivity system than noting, really. A productivity system is a way of organizing.

The most famous method is « Getting things done ». This book is a little bit complex but there is good stuff inside.

It’s possible to make a mix of serveral books about productivity system like « Zen to done ». This book is a simplifiction of « Getting things done ».

The concept is to have a Word files or another word processor with your goals of the week. These goals must be done this week. Then you set your most important tasks of the day, max. 3 per day. These tasks must be done at the end of the day. It means that if it’s 19h or 7pm and all tasks haven’t been done, I stay at work to do it. I stay because it’s the most important tasks of the day and these tasks help me to reach my goals of the week.

Have a Word file or a word processor file help you to see what are your priorities. When you determine your most important tasks of the day (the day before or in the morning), they must help you to reach your goals of the week. When everydays you do some tasks that help you to reach your goals of the week, it’s really really cool.

Once you have done your most important tasks of the day, you do the rest by trying to group them.

Take breaks

take a break

It’s useless to work 4 hours non-stop without take a break. This decrease your productivity. The ideal is to have a method like the « Pomodoro », it means tomato in italian. This called « Pomodoro » because it’s a kitchen timer. For 25 minutes of work, you have 5 minutes of break or for 50 minutes of work, you have 10 minutes of break.

All 4 « Pomodoro », around 2 hours, you will take a break of 20-30 minutes. During this break do a meditation or play a musical instrument or walk in the nature to get your head out of the work. Don’t use this moment to make phone call or check your emails. Do something really different of your work to back to work more productive on current tasks.

Do you have some tips to be more productive ?

-Steph