Tips To Be More Productive

productivity, growth, increase, income

What’s up ? This is THE stephane ANDRE !!! I heard Olivier Roland’s tips and I learned some good stuff.

You know, sometimes I worked all day like crazy and at the end of the day, I felt like I haven’t progressed. Maybe you have already experienced this? That’s why I’m always learning new things to be as productive as possible. There are 2 books that help improve productivity and time management, it’s “Getting Things Done” and “Cut To The Chase” .

Here are tips from these 2 books to improve all this.

If a task can be done in less than 2 minutes, do it right away

Immediately make a task that requires less than 2 minutes has several benefits:

  1. Adding a task on your To-do list requires less than 2 minutes, it’s the same number of minutes as for a task that can be done right away.
  2. It’s more efficient to add the task that require more than 2 minutes on the To-do list, otherwise this list will be endless and unmanageable.
  3. Don’t make a task that requires less than 2 minutes right away can have disproportionate consequences in relation to the time needed to achieve it (like sending a confirmation or cancellation message).

So remember, if this task takes less than 2 minutes, do it now.

Warning

Sometimes you have to plan moments to focus only on a task or an important project. These specific moments shouldn’t be interrupted, even by a task than requires less than 2 minutes.

Try it so you don’t have any insomnia

Insomnia reduce productivity. Often the source of insomnia is malaise, bad mood, stress, poor sleep hygiene, etc. Insomnia can have serious consequences in the relation with others and can also cause road accidents, drowsiness, memory loss, absenteeism and the list goes on.

For chronic insomnia, it’s advisable to see a doctor for treatment. For transient insomnia (up to 3 months), there is an tip to free your spirit of thoughts that obsesses you.

Put a paper and a pen next to your bed. When you have a thought that obsesses you, you write it on the paper and beside you write the action you have to do to erase this thought.

Here is 2 example:

  • If the thought is: “I have to send a quote to this client”. You note on the paper: “Client quote => Look for supplier prices”.
  • If the thought is: “I have to lose weight”, you note “Lose weight => Look for a personal trainer”.

As you write down your thoughts and the action you should take, you should feel more peaceful.

Have an attitude “Let’s go see”

Sometimes, going on the field can help you learn more than analyze data on your computer. So the next time there is a problem, go see for yourself on the field. This may allow you to have ideas for finding a solution more quickly.

Don’t use a foul language in the workplace

foul, language,

It may sound like grandparent’s advice but it’s common sense. When you use a foul language, you can offend a person without knowing it. A person who doesn’t feel offended in the workplace is a serene and productive person. An offended person doesn’t want to work and wants to find another job. Many entrepreneurs have lost talented people because of their foul language without knowing it.

Not using foul language avoids conflict and difficult situations to manage.

When you do something, ask yourself why you do it

Often we do things out of habit, without wondering if it’s worth doing. This can waste time and energy and it would be better to stop doing this task or delegate it.

So regularly, ask yourself this question: “What happens if I delete this task?”. If the answer is nothing, stop doing this task. If the answer is something else, look if you can delegate this task.

Do it

No matter what dream you have, do it realize in your life. Here is a quote from Goethe: “Boldness has genius, power, and magic in it”.

Close the loop

has anyone ever told you, “Well call you back if there’s a problem”. And 2 week later you have no news and you wonder if everything works well. I know there is this quote: “No news is good news” but it’s frustrating t be in uncertainty. When a person doesn’t close the loop, it leaves others waiting and this can complicate relations. Don’t be like these people, stay in touch to avoid complicated situations.

Don’t let your smartphone become your master

With new technologies, we can stay in touch 24h/24h. But that’s not a reason for every smartphone notifications to be a priority. Sometimes I see people, every time there is a notification, they take their smartphone as if it was the end of the world. No matter where they’re and no matter what they do.

Define time slots and limits for the use of new technologies. Turn them off when you need to be focused for a task or meeting. Let others know that you no longer look at your emails and messages after a certain hour or weekends.

With that, you create a clear border between the moment you work and your private moments. It allows you to destress.

Personally, I turned off the sound for notifications from my smartphone. It’s really cool to do that, I’m more serene.

Save your computer file regularly

There are 2 types of users:

  • Who often back up
  • Who don’t back up until the day they lose important data

Losing files on a job you’ve been working on for months is very annoying. So backup often and take advantage to make copies at different locations (such as an external hard drive). With Cloud, you also have access to Google Drive and Dropbox which are very effective. Better to save than not enough.

Subscribe to my newsletter and share this article if you think it can help someone you know. Thank you.

-Steph

Infopreneur

infopreneur, internet, information, product, laptop, entrepreneur,

What’s up ? This is THE stephane ANDRE !!! I watched an Olivier Roland’s video and I learned some good stuff.

I discovered what it was an infopreneur by reading Tim Ferriss‘s book « 4-Hour Workweek ». It was a book that was recommended in a personal development’s blog and this book has completely changed my way of seeing a « job ». This is definitely a point of view that we don’t learn at school, even at business school.

The profession of infopreneur is a very interesting profession and evolves all the time because of new technologies. In fact, if you don’t know, an infopreneur is a person who earns money on internet with information products. These information products aren’t news but they’re information to help people achieve a goal on a specific area.

What is special about this job is that we enable people to be more effective in things that are important to them and the result is that they’re happier.

Workplace

One of the advantage of this job is geographical freedom. The company is based on internet, which means that you only need a computer and an internet connection to work. There is no obligation to go to a workplace, you can work every day in a different place or in a different country as long as you have access to an internet connection. There are more and more jobs that allow you to have this freedom like programmer, virtual assistant, bookkeeper, data entry, copy writing, translator, travel agent, transcriber, etc.

It’s a profitable business because selling information on internet makes it easier to reach a large number of people with little money.

Distribution

internet company

Imagine how it was to sell a book before the invention of printing. Even if you had written the best book in the world, it was hard to live on it. Imagine, so that 2000 people can read your book, you needed 2000 handwritten copies of your book. Copying books was not a really cool job, so you can imagine how complicated it was. If you offer me a job that consists of copying 2000 books of 300 pages, I’ll answer you : « No, thanks !!! ».

With the invention of printing, authors started earning more mony because more people could read their books and that to increase later with the invention of copyrights.

With digital books (ebooks), it’s possible to sell 100 or 1 000 000 books without the huge costs of printing, distribution, storage and return management. There are still costs but they’re very low for the servers and the support (for example a client didn’t receive the email to download the ebook).

With internet, it give you the opportunity to manage the distribution of your information products yourself. Before internet, you had to have an appointment with a manager of a radio, television to reach as many people as possible. If this manager liked your work, you could have ads on radio, television but if this manager didn’t like your work, no ads.

Many talented people couldn’ have a great exposure to make known their talent because of these « Gatekeepers ». Internet allows you to no longer need to these gatekeepers to reach a large number of people.

If you want to know more, I advise you to read this article that I wrote. Click here .

Subscribe to my newsletter and share this article if you think it can help someone you know. Thank you.

-Steph

P.S. If you’re in Miami and you like Caribbean food, go to my cousin’s bistro to eat Haitian food, click here.

Add Color

colors

I have just enrolled in a Data Science course on Udemy and I learned good stuff.

Podcast:

In the last article, we created our calculated field « TotalSales » that you can see in «Measure » zone.

In Tableau, the calculated field is very used (almost every time) because in most case the data don’t give the value you want to show.

The calculated field « TotalSales » is a simple example to make you understand how it works but know that you can do things more complex. I’ll show you that later.

In this article, I’ll show you how to manipulate colors because it’s an important element to communicate. With colors, people will understand more quickly what you want to explain to them.

Imagine that you have to show this bar chart to the manager who handles the bonuses. By putting a little color, a little art, you could improve the reading of this bar chart.

To use colors, click on this button.

data science tableau color

You can change the color with the basic colors.

data science tableau color

Or you can have more colors by clicking here.

data science tableau color

If you have a picture in the background, you have the possibility to change the opacity to have a transparent effect of colors.

data science tableau color

You can add a border, change the border’s color, etc.

data science tableau color

But what would be nice to do is to have bars with different colors.

To start, take « Rep » and move it on « Colors ».

data science tableau color

With this, there is a unique color for each representative.

data science tableau color

There is also another method to do that. Instead of taking « Rep » and moving it to « Color », you can click « Rep » here.

data science tableau color

If you move it to « Colors », you’ll break everything because « Rep » will no longer be in the « Columns » zone.

data science tableau color

To avoid this, press Ctrl or Command on your keyboard and click « Rep » to make appear the sign « + ». Now that you made a copy of « Rep », move it to « Colors ». It’s like making a copy/paste from « Rep » to « Colors ».

data science tableau color data science tableau color

With this method, « Rep » is always in the « Columns » zone. This is a method that is very practical when there are many dimensions.

It’s possible to change representative’s colors by clicking here.

data science tableau color

As you can see, there are several choices of palettes.

data science tableau color

You can test the « color blind » palette which is very useful for color blind people. To select this palette, click « Assign Palette » and « Apply ».

When a palette has fewer colors than representatives, you will have a message saying that some colors will be duplicated. But this is not a problem because there are names below the bars.

data science tableau color

Now we want to see something else with our bar chart. Press “Ctrl” or “Command” on your keyboard and click on SUM(TotalSales) to display the « + » sign. Then move SUM(TotalSales) to « Colors » to replace « Rep ».

data science tableau color data science tableau color

As you can see SUM(TotalSales) has different colors. The colors are on a continuous basis which means that the more sales there are, the darker the color.

For our case, this is not useful because the size of the bars represents the sales number but for other situations, this is useful.

The problem now is that there are duplicate colors and because of this, the Manager could misinterpret the results. An alternative approach would be to ensure that the Manager understands the results.

The solution is to take « Region » (by pressing “Ctrl” or “Command” on your keyboard) and move it to « Colors ».

data science tableau color

You can also take « Region » (with “Ctrl” or “Command”) and move it to SUM(TotalSales) to replace SUM(TotalSales).

data science tableau color

With that, the bars are colored by region.

data science tableau color

That way, you can clearly see the 3 regions through colors that are unique to each region and you can see the total sales per representatives with the size of the bar.

This is a small example so that you can understand the basics to manipulate colors in Tableau. There are still more complex techniques to manage the colors that I will show you later.

Plays with the colors so you can fully understand how it works. You could find your favorite palette and find your style. Have fun.

Share this article if you think it can help someone you know. Thank you.

-Steph

How To Plagiarize Others Smartly

plagiarism plagiarize

I watched an Olivier Roland’s video  and there is good stuff.

Plagiarize others smartly without copy what they do but have an efficient inspiration. It’s possible copying something people don’t think about.

Olivier Roland talked with a youtuber and this youtuber told him he has completely plagiarized Casey Neistat. Casey Neistat  is a famous youtubers with more than 80 millions views. The truth is this guy copied the video’s structure of Casey Neistat. The thing is copy the sturcture of something that works and not the content.

Star Wars

star wars

You know Star Wars of George Lucas, these films are famous but George Lucas copied a structure. Joseph Campbell wrote a book called « The hero with a thousand faces ».

In this book, Joseph Campbell analyzed a dozen of myths around the world. Old myths we still hear today. He did it for several reasons. First, for him if there myths with thousands of years are still told today, there is a natural selection for myths. Only myths interesting to the human mind have survived. Second, if we analyze myths from Africa, Europe, oceania, asia, america, etc, we can find the common point they have. Joseph Campbell found what he call the « monomyth ». It’s a narrative structure in stories that talk deeply to human mind in a universal way.

When George Lucas discovered the Joseph Campbell’s work, he had already begun to write Star Wars but it was a revelation and he rewrote a big part of the scenario following exactly the Joseph Campbell’s sturcture. There is a lot of movie and books that use this structure like Matrix. It’s funny to compare the structure of Star Wars and Matrix with the monomyth’s structure.

Structure

structure

It’s always smart to copy structures that work. When you see something that work don’t look the content as 90 % of people do, try to analyze the structure. In which order the content is presented, what rhythm, what type of interruption, etc.

Olivier Roland did improvisational theater for 3 years. The concept is to ask to spectators a subject and create a story with this subject. It’s not easy but every story has the same structure so just take the subject and tell it with this structure. Improvise the content without improvising the structure, it’s cool.

This is the monomyth of Joseph Campbell :

  1. A hero receive a call to adventure. In Star Wars episode 4, it’s 2 droids that have a message from the princess Leia to Luke.

  2. The hero refuses the call to adventure by this way we can be more connected with him/her. We appreciate him/her because he/she like everybody. He/she is not really courageous. A hero is someone who become a hero. In Star Wars episode 4, Luke doesn’t really refuse. It’s his uncle and aunt who tell him to stay at the farm.

  3. A trigger will encourage the hero to accept the call of adventure. For Luke, it’s his family that gets killed.

  4. During the trip, there is a lot of problems, incidents and the hero will meet people who help him/her. Typically there is as archetype the old sage, the princess, etc. There are also enemies who will put the hero to the test.

  5. At the end, the great confrontation with the wicked.

Here is the structure of all classic stories. Braveheart has the same structure. You can watch a youtuber and try to understand the video’s structure. It isn’t easy to do reverse engineering because we aren’t used to doing it. We don’t think about it but you have to know that the structure make at least half of the success of something.

We can copy at 100 % a structure. It can make at least half of the success without anyone noticing it and without ethical problems because a structure is a method. It’s cool, right ?

Use it for you

use it

What do you want to succeed absolutely in your life ? Who reached these goals and what method he/she used ? What is the structure of this method ? These questions can help you to discover a key for your success. You can find the sources that allowed this person to have this structure. It’s so interesting to find inspirations of people who inspire us.

What structure did you find ?

-Steph

Inspiration Without Copy

inspiration without copy

This is a Olivier Roland’s video  (in French) that gave me ideas when I was lacking of inspiration. Although I document the evolution of my physique and my blog, there are times when I can’t find inspiration. I’m not an expert and I am still learning new things with books or videos. That is why that from now I’ll share with you my sources like Wikipedia.

There is the possibility of asking to my community to have a subjects for an article but as it has been 9 months that this version of my blog is online, my community isn’t very big. The other possibility is to have inspiration from articles that already exist in my domain without plagiarizing.

Content already published

existing content

« The principle is to do on other websites and just read article’s title to have some ideas. Don’t read the article or watch the video to not use content that has already been used elsewhere ».

When we begin to create content, it’s not evident not COPY contents of published articles. As we’re in a process of reading and writing (learning and writing), we want to read to learn something. At first, I was writing about the same topics as the other articles with my own words but why do not referencing the source of the content ?

I watched a Tim Ferriss’s video  at The Family  where a person in the room asked a question. He answered the question and added the name of a book and the author. Often when we answer a question, we give the book‘s name that inspired us the answer by this way the person can read it for more details. This is normal because it can help.

Then I looked at Wikipedia and at the end of each article, there is a list of sources with an internet link. With the same principle to have a deeper knowledge. That’s why I decided to do the same thing with my blog.

Plagiarism

in

Often I find really interesting articles that teach me many things and then I want to share this knowledge because I say to myself : « This is so cool, it’s necessary that people learn that ! ». But how to do it without plagiarism ? Give the source and write an article to give my opinion. I think it’s an ultra cool possibility.

Give the source isn’t an act that says you’re a dumb person. This is what the Matrix wants you to believe ! Say your inspiration’s sources shows that you trust in yourself because you show to the world that you aren’t arrogant and there is one thing that the world will never forgive you : « The world is disappointed because he discovered that you played a role, what you have said and done is not your real you ! ».

An example, my mother always told me she was the first in the class and she had her high school diploma. She put pressure on me to be the model student. Years later, at 50 years old, she returned to school to do the equivalent of the high school diploma in Switzerland. That’s good, she got it, but how do you think I reacted after all these years of lies ?

Matrix forces us to have this arrogance, even based on a lie. That’s why I have a structure that allows me to think differently to create things for long term. Things that my future generations will use. Plagiarism is only a short-term success.

I hope this article will have given you inspirational ideas. You have questions ?

-Steph